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Administrative Specialist, GG-0301-7/9/11/12-Census-INT-CB
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90672340

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U.S. Census Bureau

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  29 Views, 0 Applications  
Administrative Specialist, GG-0301-7/9/11/12-Census-INT-CB
* Duties
## Duties
### Summary
This position is located with the U.S. Census Bureau's Regional Census Center (RCC) located in **Downtown Los Angeles, CA**. The Administrative Specialist is responsible for planning, organizing and managing the administrative functions of the RCC.
This vacancy is advertised under 2 different announcements. Please read the "Who May Apply" section carefully to determine your eligibilty. If you are not eligible under this announcement, please see RCC2020LA-2018-0082, Administrative Specialist, GG-0301-7/9/11/12-Census-EXT-CB.
This is a temporary promotion opportunity not-to-exceed (NTE) 2 years. This position may be extended or terminated earlier at management's discretion. At the conclusion of the temporary promotion, the employee will return to their position of record (please refer to the "Note" in Who May Apply regarding return rights).
A trial period may be required.
This is a NON-BARGAINING unit position.
Relocation may be paid.
The work schedule for this position is Mixed Tour. With a Mixed Tour work schedule, an employee may be changed between full-time, part-time and intermittent work schedules to accommodate fluctuating workloads and is subject to a signed agreement.
**This job announcement was updated to reflect the proper Administrative Specialist educational requirements. **
Learn more about this agency
### Responsibilities
The individual selected for this position will:
* Plan, organize, direct and manage the administrative functions of the Regional Census Center.
* Directly supervises 2-3 clerks, assigns and reviews work for procedural accuracy, answers technical personnel/payroll questions through research using federal personnel guidelines, accounting procedures and manuals, etc.
* Develop procedural instructions, draft guidance for administrative support functions, and develop spending plans and authorization, revising it as funds and workloads shift.
### Travel Required
Occasional travel - 10% or more travel.
##### Supervisory status
##### Promotion Potential
### Who May Apply
#### This job is open to...
**Who May Apply:**
Current or Former Federal Government Employee on:
* Excepted or
* Competitive Service Appointments
**NOTE: **Current Census Bureau employees holding a permanent competitive position will have return rights to their permanent position of record. Current Census Bureau employees on excepted service appointment will not have return rights to their position of record.
Questions? This job is open to 1 group.
* #### Job family (Series)
0301 Miscellaneous Administration And Program
* Requirements
## Requirements
### Conditions of Employment
* U.S. Citizenship.
* Suitability/Background Investigation for Federal employment
* Registered for Selective Service if applicable (
* Must be 18 years of older to be hired.
* Time in Grade requirements must be met prior to closing date.
Applicants must meet all qualification requirements by the closing date of this announcement.
### Qualifications
Applicants are responsible for insuring that the application submitted clearly indicates that they meet the qualifications listed below. To be eligible for this position, you must have the specialized experience, education, **or** a combination as indicated below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Specialized experience or education sought for these positions include:
**EXPERIENCE:**Applicant must have one year of specialized experience equivalent to the next lower grade level that provided the knowledge in one or more administrative functions, such as personnel and payroll, recruitment, testing, and selection, equal employment opportunity, finance, accounting, procurement, supplies, space, and/or leasing, or contracting in order to provide support and services to an organization.
**EDUCATION:**Bachelor's degree in any area with Superior Academic Achievement OR one full year of graduate education directly related to the position.
**EXPERIENCE:**Applicant must have one year of specialized experience equivalent to the next lower grade level that provided knowledge of two or more administrative support areas as personnel and payroll, recruitment, testing, and selecting, equal employment opportunity, finance, accounting, procurement, supplies, space, and/or leasing, or contracting, and the ability to provide advice and guidance on administrative matters.
**EDUCATION:**Two full years of graduate education or master's degree directly related to the position.
**EXPERIENCE:**Applicant must have one year specialized experience equivalent to the next lower grade level that demonstrates the ability to provide administrative support services in two or more areas, such as personnel and payroll, recruitment, testing, and selection, equal employment opportunity, finance, accounting, procurement, supplies, space and/or leasing, or contracting, and the ability to provide advice and guidance on administrative matters.
**EDUCATION:**Three full years of graduate education or the Ph.D., directly related to the position.
**EXPERIENCE:**Applicant must have one year of specialized experience equivalent to the next lower grade level that demonstrates the ability to provide administrative support services in two or more areas such as personnel and payroll, recruitment, testing, and selection, equal employment opportunity, finance, accounting, procurement, supplies, or contracting and the ability to provide advice and guidance on administrative matters, or the ability to manage, assign work, set priorities, prepare schedules, evaluate performance and provide instruction and training.
**EDUCATION:**No substitution of education for experience is permitted.
### Education
### Additional information
The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.
* 30% or more disabled veteran
* Persons with Disabilities
The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office at 301-763-4060. The decision on granting reasonable accommodation will be on a case-by-case basis.
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### How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.
Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager. The scored occupational questionnaire will evaluate you on the following competencies at the full performance level of this position; please do not provide a separate written response.
The scored occupational questionnaire will evaluate you on the following competencies at the at the full performance level of this position **(FPL 12):**
* Knowledge of administrative support areas such as personnel, payroll, recruiting, performance management, operational cost and progress, supply and space management, security, safety, accident reporting, and telephone communications.
* Ability to provide guidance, instruction and training to employees for successful job performance.
* Ability to perform activities relating to administering time and attendance regulations.
* Knowledge of the policies, precedents, goals and objectives, regulations and guidelines of the federal budget process.
**We recommend that you preview the online questions for this announcement before you start the application process.**
**To preview questions please click here.**
Read more
### Background checks and security clearance
##### Security clearance
Q - Sensitive
* Required Documents
## Required Documents
**A complete application consists of the following:**
* Resume showing relevant experience; cover letter optional. Your resume should list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for the position(s). Your resume may be used to validate your responses to the scored occupational questionnaire. Your resume should also indicate your citizenship and if you are registered with the Selective Service System if you are a male born after 12/31/59.
* **Copies of applicable SF-50s**"Notification of Personnel Action", to support claimed time in grade which shows grade/band levels to establish eligibility.
* Documentation supporting eligibility for non-competitive appointment, (Schedule A disability, 30 percent disabled veteran, certain military spouses, etc). Show proof of your disability. Documentation may be from any licensed medical professional (e.g., a physician or other medical professional certified by a State, the District of Columbia, or a U.S. Territory to practice medicine), a licensed vocational rehabilitation specialist (i.e., State or private), or any Federal or State agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits;
* Your medical documentation should distinguish between disabilities that are temporary, or transient, versus disabilities, which are chronic, permanent, on-going, or unresolved with no end in sight.
* **Career Transition Assistance Plan (CTAP) documentation**, if applicable (see other information).
* Education Documentation: If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned.** This also includes Census Bureau employees.**
Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to -04.asp for more information.
You are not required to submit official documents at this time; copies are sufficient.
* Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application.
* **CTAP Eligibles**
CTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: -data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctapguideline.pdf
**CTAP applicants MUST submit the following documents:**
1. A copy of your RIF separation notice, notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice);
2. A copy of your SF-50 "Notification of Personnel Action", noting current position, grade/band level, and duty location;
3. A copy of your latest performance appraisal including your rating; and
4. Any documentation from your bureau/operating unit that shows your current promotion potential.
**NOTE: You will not be considered if you fail to provide all required documents.**
#### If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
* Benefits
## Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
* How to Apply
## How to Apply
Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at To begin, click the "Apply" button and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. (After registering in your USAJOBS account and clicking "Submit," you will automatically transition to the Department of Commerce's specific site where you will complete your application. You must click "Submit" at the end of the application process to send your application for consideration.)
To return to your saved application, log in to your USAJOBS account at and click on "Applications." Click on the position title, and then select "Update Application"
If you have problems completing your online application, including problems submitting your supporting documents, please contact the Help Desk by email at or by phone at 866.656.6831.
The help desk is available Monday--Friday, 7:00 a.m. to 7:00 p.m. ET.
Read more
### Agency contact information
### LA RCC Recruiting Team
##### Phone
##### Email
##### Address
Los Angeles Regional Census Center
Los Angeles, California
United States
Learn more about this agency
### Next steps
You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at and clicking on "Applications." The status will be visible next to the corresponding positions.
The four points of notification are:
1. Application Received or Application Incomplete;
2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;
3. Referred or Not Referred; and
4. Selected or Not Selected
By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation. You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).
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* Fair & Transparent
## Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
### Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
* Equal Employment Opportunity (EEO) for federal employees & job applicants
Read more
### Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
* An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
* An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
* An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Learn more about disability employment and reasonable accommodations or how to contact an agency.
Read more
#### Legal and regulatory guidance
* Financial suitability
* Social security number request
* Privacy Act
* Signature and false statements
* Selective Service
* New employee probationary period
This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.
*Open & closing dates:* 06/01/2018 to 06/14/2018
*Salary:* $46,815 to $107,955 per year
*Pay scale & grade:* GG 07 - 12
*Work schedule:* Full-Time - Excepted Service
*Appointment type:* Temporary Promotion - Mixed Tour, Time Limited Not To Exceed (NTE)2 years.

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