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Sr. Executive Assistant
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90668921

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St. Joseph Health

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  29 Views, 0 Applications  
Sr. Executive Assistant
Job Summary:

This individual is responsible for providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. The position assists in meeting specialized goals, and contributes to the achievement of the organization's vision, mission and strategic objectives by providing special project and executive support to a position of significant leadership. This position supports an executive(s) by managing calendars, correspondence, meeting and agenda preparation and other logistical matters and networks extensively with many of the organization's leadership and health system stakeholders

Essential Values-Based, Leadership and Management Competencies: Demonstrates competencies in line with the four core values that are the foundation of all activities performed by management employees in order to achieve the Mission of the St. Joseph Health System:

Dignity: Demonstrates competence in communication, and interpersonal relations.

Excellence: Demonstrates competence in continuous improvement, continuous learning, accountability, and teamwork.

Service: Demonstrates competence in customer/patient focus and adaptability.

Justice: Demonstrates competence in community orientation and stewardship.

Essential Functions:

1. Independently, or in consultation with their supervisor, develops plans needed to carry out assigned projects and activities; establishes methods and schedules to implement and maintain activities for the executive. Exercises extensive independent judgment to reflect and match executive's leadership style.

2. Facilitates, and performs administrative functions in support of meetings of executive groups as assigned. Support activities include timely collection and preparation of draft agendas; prioritizing items in consultation with executives to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.

3. Oversees the coordination of the Office of the executive(s) they support. Assures a logical flow for scheduling of activities, including preparation and planning time. Either works with other assistants or works independently to schedules meetings, travel and outside commitments. Assures that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.

4. Coordinates writing, editing and communications task, including initiating and drafting correspondence; recording minutes of meetings and telephone conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages, and preparing information for presentation or publication. Exercises independent judgment and decision-making in handling incoming and outbound information and material.

5. Supports the executive(s) through positive communications and relations with internal and external customers in an environment that is open and inviting. Maintains relationships with, and responds to contacts from, internal and external customers (such as executives, professional association staff, consultants, government agency personnel) and others related to the health care ministry with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters involving the senior executive and the health system. Provides appropriate referrals, or informs the executive(s) when a situation warrants direct attention.

6. Collaborates with a wide variety of offices and individuals to assist in all organizational integration efforts to fulfill strategic objectives, best practices and outcomes for the integrated health system.

Additional Responsibilities:

1. Promote a customer service orientation in the performance of position duties and responsibilities and in interactions with staff and visitors.

2. Maintain confidentiality of information.

3. Perform other duties as assigned.

Knowledge / Skills / Abilities:

1. Ability to establish and maintain effective working relationships.

2. Proficient in Microsoft Office, primarily Word, PowerPoint and Excel.

3. Excellent organizational, verbal and written communication skills.

4. Excellent verbal and written communication skills.

5. Ability to plan, prioritize, and complete assignments in a quality manner.

6. Ability to establish and maintain confidentiality.

7. Ability to identify and prioritize complex issues.

8. Ability to make consistently sound decisions that reflect thorough consideration of alternative and creative solutions that influence change.

Minimum Position Qualifications:

Education: Associate's degree or equivalent experience.

Experience: 5+ years of executive level administrative experience.

St. Joseph Health (SJH) is an integrated healthcare delivery system sponsored by the St. Joseph Health Ministry and organized into three regions: Northern California, Southern California, West Texas/Eastern New Mexico.SJH provides a full range of care from facilities including 14 acute care hospitals, home health agencies, hospice care, outpatient services, skilled nursing facilities, community clinics, and physician organizations.SJH maintains a 'continuum of care,' matched to the diverse needs of the urban centers, smaller cities and rural communities in three statesFor the third year in a row in 2009, the Gallup Organization awarded St. Joseph Health its highest honor - the Great Workplace Award.SJH provides exceptional benefits, opportunities for advancement and relocation within the system.St. Joseph Health is comprised of four core values: Service, Excellence, Dignity, and Justice are the guiding principles of all we do.Excellent compensation program and benefits provided.St. Joseph Health (SJH) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.In addition to federal law requirements, St. Joseph Health (SJH) complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Positions specified as "on call, per diem" refers to employment consisting of shifts scheduled on as "as needed basis" to fill in for staff vacancies.

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